Some employers wrongly believe that by taking a photocopy of an employee’s driving licence means they fully comply with health and safety laws.
Others don’t realise that if they ask an employee to pop to the shops in their own car for a pint of milk then they should be treated the same as official company car drivers and subject to vehicle and driver safety checks.
Some health and safety managers admitted their bad practice and lack of knowledge about legal responsibilities to their staff who drive for work when they visited the TTC DriverProtect stand at this summer’s Safety and Health Expo at London’s ExCel.
The grey fleet was “a grey area” for many with some managers revealing they only knew which staff were driving on their behalf when expense claims were submitted.
But there was “a fantastic response” from both large and small companies to try out the free TTC Driver Protect fleet risk audit to find out how they could improve and compare their protocols to industry best practice.
They were keen to discuss how compliance and managing work-related road safety can easily be part of daily work activities with TTC DriverProtect, said Marketing Manager Jo Baugh.
“One of the main talking points was grey fleet where one in six businesses do not carry out any checks at all. Some were aware of the need to manage grey fleet but didn’t know where to start. Others were doing it to a certain extent but some just did not realise that they actually had grey fleet drivers.”
“The rule is simple. If you are driving at work you are driving for work and grey fleet drivers must be treated in exactly the same way as company vehicle drivers,” said Jo, who highlighted the full compliance responsibilities to delegates.
She also revealed that more than one fifth of drivers and 8% of vehicle owners used out of date documents which meant they were illegal to drive.
With a quarter of all road collisions involving someone driving for work, the responsibility was now on employers to manage and reduce the risks of road traffic incidents for their employees.
TTC DriverProtect helps employers to properly manage work related road safety and meet duty of care responsibilities with fleet audits, policy management, driving licence checks, driver risk profiling, e-Learning, in-house workshops, on-road driver training, behavioural change and grey fleet management.